Formats and metadata of documents in a digital archive

[nurmohammadkhan]

To preserve the digital memory of a company, it is therefore necessary to pay attention not only to digital objects (e.g. electronic documents), understood as sequences of bits, and to their legal validity requirements, but to adopt suitable electronic formats compliant with Annex 2 of the AgID Guidelines and to ensure the valorization of the set of metadata necessary for the indexing of documents, to be valorized to make evident the documentary characteristics and the archival constraint represented by the set of logical and formal relationships that exist between the documents of an archive, in line with Annex 5 of the AgID Guidelines.

Metadata is nothing more than a set of data (information) associated with a algeria whatsapp resource digital object such as an electronic document to identify it and describe its context, content and structure, as well as to allow its management over time in the preservation system.

The functions of metadata for the preservation of archives range from the permanent identification of objects and their relationships, to the storage of technical and procedural mechanisms of formation, maintenance and conservation , to access privileges, selection logics, to the description of the context of production and subsequent custody and conservation.

The documentation to be retained, therefore, must be described in terms of:

nature of the documentation (e.g. typology, class);
format used;
list and description of metadata;
retention period;
all information deemed useful for conservation.
In the era of digital society, the size of the volumes of electronic documents of Italian companies is continually growing exponentially , this requires a conservation constructed according to the rules of the art to make the information heritage available over time through adequate metadata, which means over time eliminating the risk of encountering critical issues in the retrieval, access and display of documents, even if these have been dematerialized and digitally archived.